Even though fax machines have become almost obsolete, fax continues to be critical to business operations. Companies still rely on it to send or receive important documents. But now, instead of sending them via traditional fax machines, companies are choosing to fax online.
Online fax services have made it easy to send a fax to any number from anywhere in the world. Companies are embracing online faxing services because it is fast, keep documents organized, have almost no security risks, and save time and money.
Unlike in the past, there are now multiple ways to send a fax. Here are four of them.
Fax Using An Email Platform
Fax can be sent right from your email account. You can use Gmail, Outlook, Hotmail, or other email platforms to send your fax from anywhere. If you are a Gmail user, you can send a fax by clicking on ‘Compose’ to create a new message. Then, in the ‘To’ field, enter the recipient’s fax number followed by @ the online fax service provider; email@example.com. And enter the ‘Subject’ and a message. Once you have done that, attach the documents you want to fax and then press the ‘Send’ button.
Fax Using A Computer
You can also send a fax from your computer. It will, however, require a fax modem; Windows has built-in fax software. If your does not have one, you can use third-party fax software available online. After you have configured the software, you are ready to send your fax online. In the ‘To’ field, enter the fax number of the recipient followed by @. Then, attach the document you want to fax; in case it is a physical document, you will have to first scan it and create a PDF file. Preview the fax message, and if there are no issues, press the ‘Send’ button.
Fax Using A Mobile App
If want to send an urgent fax but do not have a computer, download a mobile fax app on your mobile device to send it. Not only is it convenient, but some apps will offer a free fax option. Once the app is installed, register for an account. After that, you can send the fax online by opening the app. You will have to select ‘Create’ a new fax, enter the recipient’s fax number, and attach the document/s you want the recipient to receive. Press the ‘Send’ button once you have previewed all the details and the attached document/s.
Fax Using A FoIP
FoIP, short for fax over internet protocol, allows you to send fax documents over an IP network. If you choose to fax using this technology, you will first need to invest in a FoIP machine; and the recipient of the fax document should also have that machine. Unlike traditional fax machines, FoIP machines can send and receive faxes using an internet connection. To send a fax, you will need the IP number of the recipient and a SIP username. Once you send the fax, its information is transmitted as IP packets through the internet.
Adopt New Ways To Fax!
Traditional fax machines are not as efficient as their modern technology-based alternatives. When you choose to fax online, your faxing system becomes more flexible, effective, and organized, and you also save on maintenance costs. There are multiple ways available to send a fax online. Pick the one that best meets your business requirements.